ERP for Traders in India
Keep purchases, stock, sales, payments, accounts and GST for your trading business in one connected system.
What is TradeFlow ERP for traders?
TradeFlow is a business ERP for Indian traders that connects purchasing, inventory, sales, customers, finance and GST compliance in one system. A goods receipt adds stock, a delivery challan reduces it, invoices and bills record what is owed each way, and the same transactions feed the accounts and the GST return data.
Who it is for
- Traders buying from manufacturers or distributors and selling to businesses
- Owners who keep stock, dues and accounts in separate registers or spreadsheets
- GST-registered trading businesses
Common problems for traders
- 01
Stock in the godown never matches the register
Purchases and sales are written up separately from stock, so counts drift and nobody knows which figure to trust.
- 02
Profit on sales is a guess
Purchase rates change from lot to lot, so the real margin on what was sold is only known at year end.
- 03
Who owes whom is spread across books
Customer dues, supplier dues and payments sit in different registers and are matched by hand.
- 04
Bank and books do not agree
Receipts, payments and bank entries are compared line by line at the end of the month.
- 05
GST work piles up at the deadline
Invoices and purchase bills are re-entered into spreadsheets to prepare returns.
- 06
Reordering by memory
Fast movers run out and slow movers pile up, because nobody sees both at once.
How TradeFlow addresses them
01Stock in the godown never matches the register
Stock changes through documents: goods receipts add it and delivery challans reduce it. Every movement is kept in history, and cycle counts reconcile the rest.
- Goods receipt
- Delivery challans
- Stock movement history
- Cycle counts
02Profit on sales is a guess
Inventory is valued at weighted-average cost, and profitability reporting helps you review margins using your business transaction data.
- Weighted-average cost valuation
- Business reports
03Who owes whom is spread across books
Customer payments are recorded against invoices and supplier payments against bills, so outstanding amounts on both sides stay current.
- Customer payments
- Supplier payments
- Receivables
- Accounts & ledgers
04Bank and books do not agree
Payments and receipts are recorded in the same system as the invoices and bills, and bank reconciliation matches bank entries against the books.
- Payments & receipts
- Bank reconciliation
- Vouchers
05GST work piles up at the deadline
HSN codes apply GST as invoices and bills are raised. GSTR-1 data and the GSTR-3B summary are prepared from those same records.
- HSN codes
- GSTR-1
- GSTR-3B
- GSTR-2B
06Reordering by memory
Reorder alerts flag products below their reorder level, and inventory aging shows what has been sitting too long.
- Reorder alerts
- Inventory aging
- Stock levels by warehouse
The trading workflow in TradeFlow
- 1
Purchase order
Order goods from the supplier.
- 2
Goods receipt
Receive against the order into a warehouse. Stock goes up.
- 3
Supplier bill
Record the purchase bill with GST against the order.
- 4
Stock
Stock is held per product and warehouse, valued at weighted-average cost.
- 5
Sale
Quote if needed, then confirm a sales order.
- 6
Delivery
Dispatch on a delivery challan. Stock goes down.
- 7
Invoice
Raise the GST invoice against the order and challan.
- 8
Payments
Record the customer’s payment against the invoice, and pay the supplier against the bill.
Every purchase traced from order to payment
Purchase orders, goods receipts into a warehouse, supplier bills with GST, and supplier payments against those bills, all linked.
- Purchase ordersRaise and track orders to suppliers.
- Goods receiptReceive stock against purchase orders into a warehouse.
- Purchase billsRecord supplier bills with GST for input tax credit.
- Linked purchase documentsGoods receipts and bills are raised against the purchase order they fulfil.
- Supplier paymentsRecord payments to suppliers against their purchase bills.
- Supplier masterKeep supplier details and history in one place.
Stock that follows your documents
Stock levels by product and warehouse, a full movement history, reorder alerts, inventory aging and weighted-average valuation.
- Product masterProducts with categories, brands, units, sizes and finishes.
- Stock levels by warehouseSee current stock per product and per warehouse.
- Stock movement historyEvery stock in and out, with its source document.
- Reorder alertsFlag products that have fallen below their reorder level.
- Inventory agingSee how long stock has been sitting, to spot slow movers.
- Weighted-average cost valuationValue inventory at weighted-average cost in reports.
- Batch trackingTrack stock by batch, including expiry where relevant.
- Cycle countsCount stock in parts and reconcile differences.
Quotation to invoice, linked
Quotations become sales orders, orders become delivery challans, and challans become GST invoices. Credit notes handle returns and price corrections.
- QuotationsPrepare and track quotations before they become orders.
- Sales ordersConfirm customer orders and track them to delivery.
- Delivery challansRecord goods dispatched against an order.
- GST invoicesRaise tax invoices with HSN codes and GST applied.
- Credit notesHandle returns and price corrections against invoices.
- Discount rulesSet discounts by product, category or customer, with minimum quantities and priorities.
- Price listsMaintain named price lists with product-wise rates and validity dates.
Accounts kept from the same transactions
Chart of accounts and ledgers, journal and contra vouchers, payments and receipts, and bank reconciliation.
- Accounts & ledgersChart of accounts and ledgers.
- VouchersJournal entries, contra vouchers and debit/credit notes.
- Payments & receiptsRecord money paid out and received.
- Bank reconciliationMatch bank entries against books.
Know what each customer owes
Outstanding and overdue invoices by customer, payments recorded against invoices, and a credit limit and credit days for each customer.
- ReceivablesOutstanding invoices by customer, including overdue amounts.
- Customer paymentsRecord customer payments against the invoices they settle.
- Credit limit & credit daysSet a credit limit and credit days for each customer; the AI CEO Dashboard shows how much of each limit is used.
- Customer recordsCustomer details, transactions and history in one record.
GST return data from the invoices and bills you already raised
HSN codes apply GST on every invoice and bill. Return data is prepared from those same records.
- HSN codesMap products to HSN codes so GST rates apply correctly.
- GSTR-1Prepare GSTR-1 from sales data and export it as Excel or JSON.
- GSTR-2BWork with GSTR-2B data for input tax credit.
- GSTR-3BPrepare the GSTR-3B summary return.
- Reverse charge (RCM)Handle purchases where GST is payable under reverse charge.
- TDSTrack tax deducted at source.
- CMP-08Support for composition-scheme CMP-08.
Room for a second godown or branch
Add warehouses, branches or another company as the business grows, with stock kept separately for each warehouse.
- Multiple warehousesRun several warehouses, each with its own stock.
- Stock transfersMove stock between warehouses with a record of each transfer.
- Branches & departmentsSet up branches and departments within a company.
- Multiple companiesRun more than one company from one login.
Staff see only what their work needs
Role-based permissions per module, an approval matrix, and an audit log of every change.
- Role-based permissionsControl who can view or change each module.
- Approval matrixDefine who approves what.
- Audit logSee who changed what, and when.
Sales, purchases, stock and profit in one place
Sales, purchase, inventory and profitability reports, module dashboards, and the AI CEO Dashboard with rule-based business insights.
- Business reportsSales, purchase, inventory, profitability and vendor performance reports.
- DashboardsDashboards for sales, purchases, inventory, CRM and finance.
- AI CEO DashboardAI CEO Dashboard with rule-based business insights on overdue dues, aging stock and the sales pipeline.
Who TradeFlow is suitable for
- Traders buying and reselling goods to other businesses
- Businesses that sell on credit and buy on credit
- Traders who want stock, dues and accounts in one place
- GST-registered businesses preparing monthly returns
- Traders planning a second godown or branch
- Owners who want to see margin, not just turnover
Frequently asked questions
What is an ERP for traders?
An ERP for traders is one system that records purchases, stock, sales, payments, accounts and GST, so each transaction updates stock, dues, books and tax records together. TradeFlow is an ERP built for Indian traders.
How does TradeFlow keep stock and accounts in agreement?
Stock changes through documents: goods receipts add stock and delivery challans reduce it, and every movement is kept in history. Invoices, bills and payments are recorded in the same system as the ledgers, and bank reconciliation matches bank entries against the books.
Can TradeFlow show the profit on what I sell?
Yes. TradeFlow values inventory at weighted-average cost and provides profitability reporting alongside sales, purchase and inventory reports.
Can I record payments from customers and to suppliers?
Yes. Customer payments are recorded against the invoices they settle and supplier payments against purchase bills, so outstanding amounts stay current. Receivables show outstanding and overdue invoices by customer.
Does TradeFlow support GST compliance?
Yes, for preparing returns. HSN codes apply GST on invoices and bills. From those transactions TradeFlow prepares GSTR-1 data, which you export as Excel or JSON, and the GSTR-3B summary, and it uses GSTR-2B data to review input tax credit. It also supports reverse charge (RCM), TDS and CMP-08. TradeFlow prepares the return data; the returns themselves are filed outside TradeFlow, by you or your CA.
Can TradeFlow handle more than one godown?
Yes. TradeFlow keeps stock separately for each warehouse, records transfers between them, and supports branches and more than one company.
See your trading day in TradeFlow
Book a demo and we will walk through purchase, stock, sale, payment and GST on sample data shaped like your business.