GST Compliance ERP for Traders & Distributors
Prepare and reconcile GST return data from the invoices and bills you already record, with a clear view for your CA.
What should a GST-enabled ERP include?
It should apply GST correctly on every invoice and bill through HSN codes, then prepare and reconcile returns from those same transactions rather than from re-typed data. TradeFlow prepares GSTR-1 (with Excel and JSON export), reconciles purchase bills with GSTR-2B, compares GSTR-3B with the books, and supports CMP-08, ITC-04, reverse charge and TDS. TradeFlow prepares the return data; the returns themselves are filed outside TradeFlow, by you or your CA.
Who it is for
- GST-registered traders and distributors
- Businesses and their CAs who reconcile returns every month
- Businesses with job work, reverse charge or composition-scheme obligations
Common GST problems in trading businesses
- 01
GSTR-1 is rebuilt from spreadsheets
Sales data is copied into sheets every month to prepare GSTR-1, and errors creep in along the way.
- 02
Input tax credit does not match supplier filings
Purchase bills in the books and invoices filed by suppliers disagree, and finding the differences takes days.
- 03
GSTR-3B does not agree with the books
The summary return is prepared separately, so liability and credit drift away from what the ledgers say.
- 04
Master-data mistakes surface at filing time
A wrong HSN code or GSTIN is discovered only when the return does not add up.
- 05
Filed periods get changed afterwards
Someone edits an invoice in a month that has already been filed, and the books no longer match the return.
- 06
Special cases are handled outside the system
Job work, reverse charge, composition and TDS are tracked in separate sheets.
How TradeFlow addresses them
01GSTR-1 is rebuilt from spreadsheets
GSTR-1 is prepared from the recorded transactions, covering B2B, B2C, credit and debit notes and the HSN summary, with a monthly breakdown and Excel or JSON export.
- GSTR-1
- GSTR-1 sections
02Input tax credit does not match supplier filings
GSTR-2B lines are entered and reconciled with purchase bills as matched, missing in books, missing in GSTR-2B or amount mismatch.
- GSTR-2B
- GSTR-2B reconciliation
03GSTR-3B does not agree with the books
GSTR-3B liability and input tax credit are compared with the books, GSTR-1 and GSTR-2B, and the figures actually filed can be recorded for comparison.
- GSTR-3B
- GSTR-3B reconciliation
04Master-data mistakes surface at filing time
GST exceptions list problems in the GST data and trace each one back to the master data that caused it.
- GST exceptions
- HSN codes
05Filed periods get changed afterwards
A finalised GST period can be locked so its data is protected from later changes.
- GST period locking
- GST periods & exceptions
06Special cases are handled outside the system
ITC-04 is prepared from outsourced-material challans, reverse-charge purchases and TDS are handled in the system, and CMP-08 figures are compared with the GST ledger.
- ITC-04
- ITC-04 from challans
- Reverse charge (RCM)
- TDS
- CMP-08 comparison
The monthly GST workflow in TradeFlow
- 1
Set up products
Give each product its HSN code and GST rate.
- 2
Transact
Raise invoices and record purchase bills; GST is applied on each.
- 3
Review exceptions
Fix problems traced back to master data.
- 4
Prepare GSTR-1
Review B2B, B2C, notes and HSN summary; export as Excel or JSON.
- 5
Reconcile GSTR-2B
Enter GSTR-2B lines and match them with purchase bills.
- 6
Prepare GSTR-3B
Compare liability and credit with the books, GSTR-1 and GSTR-2B.
- 7
File outside TradeFlow
You or your CA file the returns, then record the filed figures for comparison.
- 8
Lock the period
Lock the finalised period to protect its data.
Outward supplies prepared from your invoices
B2B, B2C, credit and debit notes and the HSN summary, with a month-by-month breakdown and Excel or JSON export.
- GSTR-1Prepare GSTR-1 from sales data and export it as Excel or JSON.
- GSTR-1 sectionsGSTR-1 covers B2B, B2C, credit and debit notes and the HSN summary, with a month-by-month breakdown.
- HSN codesMap products to HSN codes so GST rates apply correctly.
Input tax credit and liability, reconciled
GSTR-2B lines reconciled with purchase bills, and GSTR-3B liability and credit compared with the books, GSTR-1 and GSTR-2B, with the filed figures recorded alongside.
- GSTR-2BWork with GSTR-2B data for input tax credit.
- GSTR-2B reconciliationEnter GSTR-2B lines and reconcile them with purchase bills as matched, missing in books, missing in GSTR-2B or amount mismatch.
- GSTR-3BPrepare the GSTR-3B summary return.
- GSTR-3B reconciliationCompare the month’s liability and input tax credit against the books, GSTR-1 and GSTR-2B, and record the figures actually filed.
The special cases, inside the same system
ITC-04 prepared half-yearly from outsourced-material challans, reverse-charge purchases, TDS tracking, and CMP-08 comparison for composition-scheme businesses.
- ITC-04ITC-04 reporting for goods sent to job workers.
- ITC-04 from challansITC-04 is prepared half-yearly from outsourced-material challans and their receipts.
- Reverse charge (RCM)Handle purchases where GST is payable under reverse charge.
- TDSTrack tax deducted at source.
- CMP-08Support for composition-scheme CMP-08.
- CMP-08 comparisonCompare the GST ledger with the CMP-08 figures filed for each quarter.
Catch problems early and protect filed periods
GST periods, exceptions traced to master data, period locking, and a CA Compliance Dashboard giving a single compliance view. TradeFlow prepares the return data; the returns themselves are filed outside TradeFlow, by you or your CA.
- GST periods & exceptionsManage return periods and review exceptions before filing.
- GST exceptionsProblems found in the GST data are listed and traced back to the master data that caused them.
- GST period lockingLock a finalised GST period so its data is protected from later changes.
- CA Compliance DashboardA single compliance view of the company’s GST position for its CA.
- Audit logSee who changed what, and when.
Who TradeFlow GST compliance is suitable for
- GST-registered traders, wholesalers, distributors and dealers
- Businesses whose CA prepares returns from their data every month
- Businesses reconciling input tax credit with supplier filings
- Businesses that send goods for job work and report ITC-04
- Businesses with reverse-charge purchases or TDS
- Composition-scheme businesses reporting CMP-08
Frequently asked questions
Does TradeFlow file GST returns?
No. TradeFlow prepares the return data; the returns themselves are filed outside TradeFlow, by you or your CA. TradeFlow prepares GSTR-1 data for export as Excel or JSON, prepares and reconciles GSTR-3B, and lets you record the figures actually filed for comparison.
What does TradeFlow’s GSTR-1 cover?
B2B, B2C, credit and debit notes and the HSN summary, prepared from your transactions, with a month-by-month breakdown and Excel or JSON export.
How does GSTR-2B reconciliation work in TradeFlow?
GSTR-2B lines are entered in TradeFlow and reconciled with your purchase bills. Each line is shown as matched, missing in books, missing in GSTR-2B or amount mismatch.
Can I compare GSTR-3B with my books?
Yes. GSTR-3B liability and input tax credit are compared against the books, GSTR-1 and GSTR-2B, and the figures actually filed can be recorded for comparison.
Does TradeFlow support ITC-04, reverse charge and TDS?
Yes. ITC-04 is prepared half-yearly from outsourced-material challans and their receipts, reverse-charge purchases are handled, and TDS is tracked. CMP-08 figures can also be compared with the GST ledger.
Can my CA review our GST position in TradeFlow?
Yes. The CA Compliance Dashboard gives a single view of the company’s GST position, and GST exceptions are traced back to the master data that caused them.
See your GST return data come from your own transactions
Book a demo and we will walk through invoices to GSTR-1, a GSTR-2B reconciliation and GSTR-3B on sample data.