ERP for Sanitaryware & Bath Fittings Dealers in India
Manage models across finishes and sizes, quotations, breakage, customer discounts, returns and GST from one connected system.
What does a sanitaryware dealer need from an ERP?
Sanitaryware and bath fittings come in many finishes and sizes, are fragile in handling and are usually quoted before they are sold to plumbers, builders and homeowners. TradeFlow is a business ERP for Indian traders and distributors that holds finish and size on every product, revises quotations, records breakage with approval, applies customer discount rules and keeps GST on every invoice.
Who it is for
- Sanitaryware and bath-fittings dealers and distributors
- Showrooms selling to builders, plumbers and homeowners
- Dealers with a showroom and a separate godown
Common problems for sanitaryware dealers
- 01
One model, many finishes and sizes
Each basin, faucet or fitting comes in several finishes and sizes, and stock of each variant is hard to see.
- 02
Breakage in handling and transit
Ceramic items break in unloading and storage, and losses are adjusted informally.
- 03
Bathroom packages are quoted and re-quoted
Home buyers and builders change selections, and several versions of the same quote circulate.
- 04
Different discounts for plumbers, builders and retail buyers
Each type of buyer expects a different discount, applied by hand at billing.
- 05
Showroom and godown stock get mixed up
Display pieces and godown stock are counted together, so availability is overstated.
- 06
Returns and replacements are untracked
Wrong pieces and replacements go back and forth without a matching entry on the customer’s account.
How TradeFlow addresses them
01One model, many finishes and sizes
Each product carries brand, category, size, finish, SKU and barcode, and stock is shown per product and warehouse.
- Product master
- SKU, barcode & MRP
- Stock levels by warehouse
02Breakage in handling and transit
Damage reports record quantity, reason, warehouse and batch, and go through approval.
- Damage reports with approval
- Damage register
03Bathroom packages are quoted and re-quoted
Quotations are revised as new versions with a valid-until date, and the accepted version is converted into a sales order.
- Quotations
- Quotation revisions & validity
- Linked sales documents
04Different discounts for plumbers, builders and retail buyers
Customers are grouped, and discount rules are set by product, category or customer with minimum quantities and priorities.
- Customer groups
- Discount rules
05Showroom and godown stock get mixed up
The showroom and godown can be set up as separate warehouses or storage locations, with transfers recorded between them.
- Multiple warehouses
- Storage locations
- Stock transfers
06Returns and replacements are untracked
Credit notes handle returns and price corrections against the original invoice.
- Credit notes
The sanitaryware sales workflow in TradeFlow
- 1
Quotation
Quote the selected models, finishes and sizes.
- 2
Revision
Revise the quotation as a new version when the selection changes.
- 3
Sales order
Convert the accepted version into a sales order.
- 4
Pick
A pick list guides the godown team.
- 5
Delivery
Dispatch on a delivery challan. Stock goes down in that warehouse.
- 6
Invoice
Raise the GST invoice against the order and challan.
- 7
Payment
Record payment against the invoice; unpaid amounts stay in receivables.
- 8
Returns & damage
Issue credit notes for returns, and record breakage for approval.
Every finish and size as its own stock line
Brand, category, sub-category, size and finish on every product, with SKU, barcode, MRP and selling price, and bulk import through Excel.
- Product masterProducts with categories, brands, units, sizes and finishes.
- SKU, barcode & MRPRecord an SKU, a barcode (displayed as a CODE128 barcode), MRP and purchase and selling prices for each product.
- Excel import & exportImport products in bulk from an Excel template, and export the product list to Excel.
- HSN codesMap products to HSN codes so GST rates apply correctly.
From selection to invoice
Quotations with revisions and validity, sales orders, pick lists, delivery challans and GST invoices, with discount rules by customer, product or category.
- QuotationsPrepare and track quotations before they become orders.
- Quotation revisions & validityRevise a quotation as a new version, and set the date it is valid until.
- Sales ordersConfirm customer orders and track them to delivery.
- Pick listsGenerate pick lists for outgoing orders.
- Delivery challansRecord goods dispatched against an order.
- GST invoicesRaise tax invoices with HSN codes and GST applied.
- Discount rulesSet discounts by product, category or customer, with minimum quantities and priorities.
- Customer groupsGroup customers, for example dealers, retailers and contractors.
Record breakage and returns properly
Damage reports with quantity, reason, warehouse and batch, approved before they are accepted; credit notes for returns and replacements.
- Damage reports with approvalEach damage entry records the quantity, reason, warehouse and batch, and goes through approval.
- Damage registerRecord breakage and damaged stock.
- Credit notesHandle returns and price corrections against invoices.
Separate display from saleable stock
Stock per warehouse and storage location, transfers between showroom and godown, reorder alerts and cycle counts.
- Multiple warehousesRun several warehouses, each with its own stock.
- Storage locationsDefine locations inside a warehouse.
- Stock transfersMove stock between warehouses with a record of each transfer.
- Reorder alertsFlag products that have fallen below their reorder level.
- Cycle countsCount stock in parts and reconcile differences.
Know what builders and plumbers owe
Credit limit and credit days per customer, outstanding and overdue invoices, and payments recorded against invoices.
- Credit limit & credit daysSet a credit limit and credit days for each customer; the AI CEO Dashboard shows how much of each limit is used.
- ReceivablesOutstanding invoices by customer, including overdue amounts.
- Customer paymentsRecord customer payments against the invoices they settle.
GST on every sanitaryware invoice and bill
HSN codes and GST rates on each product apply GST on every invoice and bill. GSTR-1 data (exported as Excel or JSON) and the GSTR-3B summary are prepared from those same records, and GSTR-2B data is used to review input tax credit. TradeFlow prepares the return data; the returns themselves are filed outside TradeFlow, by you or your CA.
- HSN codesMap products to HSN codes so GST rates apply correctly.
- GSTR-1Prepare GSTR-1 from sales data and export it as Excel or JSON.
- GSTR-2BWork with GSTR-2B data for input tax credit.
- GSTR-3BPrepare the GSTR-3B summary return.
Showroom, godown and accounts, each with the right access
Role-based permissions and an audit log; sales, purchase and inventory reports; the AI CEO Dashboard with rule-based business insights.
- Role-based permissionsControl who can view or change each module.
- Audit logSee who changed what, and when.
- Business reportsSales, purchase, inventory, profitability and vendor performance reports.
- AI CEO DashboardAI CEO Dashboard with rule-based business insights on overdue dues, aging stock and the sales pipeline.
Is TradeFlow suitable for your sanitaryware business?
- Sanitaryware and bath-fittings dealers and distributors
- Showrooms that quote and re-quote bathroom selections
- Businesses with a showroom and a separate godown
- Dealers who need to record breakage
- Businesses giving different discounts to plumbers, builders and retail buyers
- Dealers handling regular returns and replacements
Frequently asked questions
What ERP is suitable for sanitaryware dealers?
An ERP for sanitaryware dealers should handle models in many finishes and sizes, quotation revisions, breakage, customer discounts, returns and GST. TradeFlow is a business ERP for Indian traders and distributors, including sanitaryware businesses, and covers each of these.
Can TradeFlow track each finish and size separately?
Yes. Each product carries brand, category, size and finish with its own SKU and barcode, so every variant has its own stock line.
How does TradeFlow record breakage?
Damage reports record the quantity, reason, warehouse and batch of damaged stock, and go through approval.
Can I revise a quotation when the customer changes the selection?
Yes. Quotations can be revised as new versions with a valid-until date, and the accepted version is converted into a sales order.
Can I give different discounts to plumbers, builders and retail buyers?
Yes. Customers can be grouped, and discount rules can be set by product, category or customer, with minimum quantities and priorities.
Does TradeFlow support GST compliance?
Yes, for preparing returns. HSN codes apply GST on invoices and bills. From those transactions TradeFlow prepares GSTR-1 data, which you export as Excel or JSON, and the GSTR-3B summary, and it uses GSTR-2B data to review input tax credit. TradeFlow prepares the return data; the returns themselves are filed outside TradeFlow, by you or your CA.
See TradeFlow on a sanitaryware range
Book a demo and we will walk through finishes and sizes, a revised quotation, a delivery and a breakage entry on sample data.